Ministry Department
Procurement & Disposal Unit
Fair, transparent, and efficient procurement — planning, bid management, contract management, supplier relations, and PPDA compliance.
Overview
About the Procurement & Disposal Unit
The Procurement and Disposal Unit (PDU) ensures that all procurement and asset disposal processes are conducted with integrity, transparency, and value-for-money, in line with the Public Procurement and Disposal of Public Assets (PPDA) Act. The PDU supports local businesses in the tourism supply chain where possible, ensures timely consolidation and execution of procurement plans, manages the procurement process in accordance with statutory regulations and timelines, provides timely and accurate feedback to all clients, and promotes ethical practices and integrity in all procurement activities.
Service Delivery Standards
What You Can Expect From Us
These standards are set out in the Ministry's Service Delivery Standards (SDS) for FY 2024/25–FY 2029/30, aligned with Vision 2040, NDP IV, and the PIAP for the Tourism Development Programme.
| Key Service | Service Standard | Timeline | Target Clients |
|---|---|---|---|
| Annual procurement plan | Consolidate and submit by July 31st each year | By July 31 | User departments, PPDA, MoFPED |
| Procurement plan updates | Quarterly, by the 15th day of the first month of each quarter | Quarterly | User departments |
| Procurement plan implementation reviews | Monthly, reports within 5 working days of month-end | Monthly | Management |
| Standard procurement requests | Process within statutory days (typically 15-40 working days) | 15-40 working days | Suppliers, departments |
| Bid document issuance | Within 5 working days of approved requisition | 5 working days | Suppliers |
| Bidder inquiry response | Within 2 working days | 2 working days | Bidders |
| Bid evaluation | Complete within statutory days (typically 20 working days of bid opening) | 20 working days | Evaluation committees |
| Bid notification (successful/unsuccessful) | Within 5 working days of Contracts Committee approval | 5 working days | All bidders |
| Draft contract issuance | Within 5 working days of expiry of appeals period | 5 working days | Successful bidders |
| Contract signing | Within 10 working days of draft contract issuance | 10 working days | Suppliers |
| Contract performance reviews | Quarterly for all ongoing contracts | Quarterly | Contract managers, management |
| Supplier inquiry response | Within 2 working days | 2 working days | Suppliers |
| Supplier database update | Quarterly | Quarterly | Suppliers |
| PPDA performance reports | Submit within 15 days of quarter-end | 15 days | PPDA, management |
| PPDA compliance | 100% compliance in all procurement activities | Continuous | PPDA, IGG, OAG |
| Tender notice publication | On Ministry website and 1 national newspaper within 2 working days of approval | 2 working days | Suppliers, public |
| Whistleblowing investigation | All reports investigated within 30 days | 30 days | Staff, suppliers |
The Department at a Glance
30
Days Procurement Plan
5
Days Bid Documents
100%
PPDA Compliance
2
Days Supplier Response
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